Max-Planck-Institut für extraterrestrische Physik

- Infrared/Submillimeter Astronomy -



  Final Announcement

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Ringberg Castle, Germany
31st October - 6th November 2004




Dear Participant of the Ringberg Workshop,

This last announcement before the workshop gives some detailed information
that you might need about getting to and from the Workshop, accepted
payment methods for the registration fee, and other odds and ends. Please
fill out the enclosed itinerary form at the end of this announcement so
that we know whom to meet at the airport or in Munich on Sunday afternoon,
or if you are not taking the bus, when you will arrive at Ringberg. You
should send either the form or a short message to:


with your travel details.  This announcement, the latest workshop program
and the list of participants can also be found on our web site:

By now you should have also received an email with the lodging
arrangements we have made for you.  Please let us know if you do not get
your lodging arrangements.

Conference Timetable

The scientific sessions will begin on Monday, 1 November at 8:45 AM, and
end on Friday evening, 5 November.  If possible, participants should
arrive in the Munich area by Sunday, 31 October by 2 PM or earlier.
Please note that Ringberg Castle is not open before 16:30 on Sunday, so
participants should not venture up to the castle before then.

Conference Bus

We have hired a bus to take participants from the Munich Airport and the
Hotel Astoria on Nicolaistrasse in Munich to Ringberg Castle on Sunday, 31
October, leaving the airport at 2 PM from in front of the arrivals area in
Terminal 1, Block C, and the Hotel Astoria in Munich around 3:15.

LOC members will be at the Munich airport to greet participants and show
them the way to the bus on Sunday starting around 13:00.  One person will
be posted at the arrivals area of Terminal 2 (terminal for Lufthansa and
Star Alliance flights), and another will be at the arrivals area of
Terminal 1, Block C.  They will be carrying colorful signs indicating the
Ringberg Workshop and Max-Planck Institute, so that you can easily
identify them.  If you arrive on Sunday morning and have some time to kill
before the bus leaves, there is a large shopping center, many restaurants,
showers, etc available at the newly remodeled Munich airport.  You can
check the airport webpage: for more

An LOC member will also be in front of the Hotel Astoria starting at 14:45
for those meeting the bus there (the central Munich stop).  To get to this
hotel from the Munich Central train station (Hauptbahnhof) take either the
U4 or U5 sub-way line to the Odeonsplatz stop, and transfer to the U3 line
(direction Olympiazentrum) or the U6 line (direction Garching-
Hochbrueck). Take this train to the Muenchener Freiheit stop.  You can
also take any S-Bahn train to Marienplatz from the Central Station, and
transfer to the U3 or U6 from there.  From there it is a short walk to the
Hotel Astoria. Leave the Muenchener Freiheit station from the southeast
exit, continue walking south, and Nicolaistrasse will be on your left.
The Hotel Astoria is on the left at the end of this short street.

The bus will return participants to Munich airport and central Munich on
Saturday, 6 November.  Depending on demand, there may be a smaller shuttle
van from Ringberg to the Munich airport on Friday evening as well.  The
bus will depart from Ringberg Castle at around 8:30-09:00 AM, immediately
after breakfast on Saturday and arrive at the airport about 1.5 hours
later, depending on traffic.

Many of you have already said that you will take the bus either to and/or
from Ringberg, but if you have not already indicated this please let us
know soon in a short email message. For those attendees who arrive on
Sunday after about 2 PM (since it will take you a while to collect your
luggage, and clear passport control and customs) the LOC will do our best
to arrange that one of our private cars get you to Ringberg later on
Sunday afternoon. We need sufficient advance notice for this, however, so
please indicate any special needs as soon as possible!  For participants
arriving after about 5 PM on Sunday the LOC will all have left for
Ringberg already, and it will be necessary to take a train and taxi to
Ringberg from the Munich area. The instructions on how to do this,
complete with train schedules, can be found at You can access this page via
the conference homepage.

Up-to-date Program

The latest schedule for the workshop is now available at our workshop web
site listed above. Each session will consist of review and highlight talks
concluded by longer discussion periods. The times listed include time for
a few questions.  We will continue to post any last minute changes to the
program as they occur until just before the workshop.


Poster boards of size 125cm*125cm will be available at Ringberg.  Again,
we strongly encourage you to bring along your newest results and/or copies
of your talk to hang up as a poster. We will have many long coffee breaks
in the poster area, and this will give everyone a further opportunity to
hear about your work. Drop us an email to let us know you plan to do this
so we know how many poster boards to assemble at Ringberg beforehand.
Posters can remain on display for the entire duration of the workshop.


The registration fee of EUR 100 (130 if you have signed up to attend the
concert on Wednesday evening) is payable in cash at the opening buffet at
Ringberg on Sunday evening. This fee covers the costs of the opening
dinner, transportation to and from Ringberg and Munich, transportation to
and from the Wednesday outing, entrance fees to the Hallein Salt Mines,
the conference dinner on Wednesday evening, and conference materials.  We
cannot take payment by credit cards, so participants should come to
Ringberg with sufficient amounts of Euros to cover this fee.

Meals and Lodging

The LOC will pay for lodging and meals of all participants for the
duration of the workshop.  We have arranged that everyone stay either at
Ringberg Castle (which has rooms for 35-40 people) or at the Hotel Zur
Post in the nearby village of Kreuth (  You
should have already received an email message with your arrangements.  If
you did not receive this message please let us know immediately.

Lunch and dinner will be provided for all participants at Ringberg Castle.
Unfortunately, we cannot pay for meals and lodging for accompanying
guests.  Accompanying guests can have dinner at the castle for an extra
charge. Please send us an email asking about rates in this case. It would
be very helpful to the Ringberg staff and the LOC if you could let us know
at registration on Sunday evening which meals you will take at the Castle.

Vegetarian meals and other special dietary requests are happily
accommodated provided advance notice is given.  If you have not already
indicated your special requests, please send us a short email message

Daily transportation from the Hotel zur Post to the castle (about a 10-15
minute drive) will be provided by the LOC in the morning in time for the
first session, and then again in the evening before dinner if requested
and back to the hotels after dinner after some socializing time. It will
not be possible for the LOC to provide transportation during the lunch
break, however.

Social Events

1) There will be a welcome dinner buffet at Ringberg castle for all
   participants and accompanying persons paying the registration fee
   Sunday evening, 31 October at 19:00.  Conference registration will take
   place at the castle prior to and during the buffet.

2) There is an excursion to the Salzburg area on Wednesday, 3 November for
   all participants and their guests. At the conclusion of the morning
   session, we will grab boxed lunches, depart at noon and make a ~ 2hr
   trip to the salt mining town of Hallein on the German-Austrian border,
   where we will tour a former salt-mine.  After the tour, we will drive
   to historic Salzburg, where participants will have the chance to wander
   through the city for a couple of hours to visit shops, cafes, museums,
   a fortress, etc.  The outing day will culminate in the conference
   dinner at 18:00 (price included in the fee) at a Salzburg restaurant.
   After dinner those who have signed up will walk to the "Schlosskonzert"
   at the Schloss Mirabell.  The concert starts at 8 PM and will last
   about 90 minutes.  Those who have not signed up to go to the concert
   will have a further opportunity to explore Salzburg's cafes and pubs.
   Buses will then leave Salzburg around 22:00 and return participants and
   their guests to Ringberg and the hotel arriving between 23:30 and
   midnight. Further details about the outing will be available at


Bavarian weather in the autumn can be higly variable.  Daytime highs are
usually around 10 degrees C and nighttime lows near freezing.  We can also
expect to see some rain and fog at this time of year, but should we be
lucky with sunny days, the autumn weather can be fantastic.


Any questions or problems can be directed via e-mail to the LOC at the
dedicated Workshop account:

                                  Itinerary Information
                       **** Ringberg Castle, Germany ****
                     **** 31 October - 6 November 2004 ****

Please return this form before 27 October 2004  to



Flight Number:

Flight or Train Arrival Date:

Flight or Train Arrival Time:


Flight Number:

Flight Departure Date:

Flight Departure Time:

Will you take the conference bus:

    from Munich airport or the Hotel Astoria in central Munich
         on Sunday, 31 October?  ......

    from Ringberg to central Munich and the Munich airport
         on Saturday, 6 November?    ......

Do you have any other questions or requests for the LOC?


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Last update: 2004-10-15 Aprajita Verma & Thomas Ott
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